Privacy Policy

This Privacy Policy describes how DocsForAI ("we," "us," or "our") collects, uses, processes, and protects your personal information when you use our AI-powered video-to-documentation service.

We are committed to:

• Collecting only the data necessary to provide our service
• Using strong security measures to protect your information
• Being transparent about our data practices
• Giving you control over your data
• Complying with applicable privacy laws and regulations

2.1 Account Information

When you create an account, we collect:

• GitHub username and email address (via GitHub OAuth)
• Profile information from your GitHub account
• Account preferences and settings

2.2 Content Data

When you use our service, we process:

• Video files you upload (MP4, MOV, AVI formats)
• YouTube URLs and associated metadata
• Generated documentation and content
• Custom instructions and template preferences
• Generation history

2.3 Technical Information

We automatically collect:

• IP address and browser information
• Device type and operating system
• Usage patterns and feature interactions
• Error logs and performance metrics

We use your information to:

• Provide Our Service: Process videos, generate documentation, and deliver results
• Account Management: Maintain your account, authenticate access, and provide support
• Service Improvement: Analyze usage patterns to enhance our AI models and features
• Communication: Send service updates, security alerts, and support messages
• Compliance: Meet legal obligations and enforce our Terms of Service
• Security: Detect and prevent fraud, abuse, and security threats

Our AI-powered service requires processing your video content. Here's how we handle this:

• Temporary Processing: Videos are processed in memory and temporary storage
• Content Analysis: AI models analyze audio, visual, and textual elements
• No Training Data: Your content is not used to train or improve AI models
• Automated Deletion: Temporary files are automatically deleted after processing
• Secure Infrastructure: Processing occurs on secure, encrypted systems

Important: While we implement strong safeguards, you should not upload content containing highly sensitive or confidential information.

5.1 Infrastructure

We use Cloudflare's secure infrastructure:

• Cloudflare D1: Encrypted database storage for user data and metadata
• Cloudflare R2: Secure object storage for generated content
• Cloudflare Workers: Edge computing for fast, secure processing
• GitHub OAuth: Secure authentication without storing passwords

5.2 Security Measures

• End-to-end encryption for data in transit and at rest
• Regular security audits and vulnerability assessments
• Access controls and authentication mechanisms
• Automated backup and disaster recovery procedures
• Employee training on data protection practices

We integrate with trusted third-party services:

• GitHub: Authentication and profile information
• YouTube API: Video metadata and access (when you provide URLs)
• Cloudflare: Infrastructure, security, and content delivery

These services have their own privacy policies. We encourage you to review them. We only share the minimum necessary information required for integration.

We do not sell your personal information. We may share data only in these circumstances:

• With Your Consent: When you explicitly authorize sharing
• Service Providers: With trusted vendors who help us operate our service
• Legal Requirements: When required by law, court order, or government request
• Business Transfers: In case of merger, acquisition, or sale of assets
• Safety and Security: To protect rights, property, or safety of users

You have the following rights regarding your data:

• Access: Request a copy of your personal information
• Correction: Update or correct inaccurate information
• Deletion: Request deletion of your account and associated data
• Portability: Export your data in a machine-readable format
• Restriction: Limit how we process your information
• Objection: Object to certain types of data processing

To exercise these rights, contact us through our contact page  or email support@docsforai.dev.

We retain your information for different periods based on data type:

• Account Data: Until you delete your account or request deletion
• Generated Content: Until you delete it or close your account
• Security Logs: Up to 1 year for security and fraud prevention
• Legal Holds: As required by applicable laws and regulations

After retention periods expire, we securely delete or anonymize your information.

DocsForAI operates globally using Cloudflare's international infrastructure. Your data may be processed in countries other than your residence. We ensure adequate protection through:

• Standard contractual clauses approved by data protection authorities
• Cloudflare's compliance with international data protection frameworks
• Encryption and security measures that meet global standards
• Regular assessments of data transfer mechanisms

DocsForAI is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.

If we discover we have collected information from a child under 13, we will promptly delete such information from our systems.

We may update this Privacy Policy to reflect changes in our practices, technology, or legal requirements. We will:

• Notify you of significant changes via email or service notifications
• Post the updated policy on our website with the revision date
• Maintain previous versions for your reference
• Allow you to review changes before they take effect

Continued use of our service after changes constitutes acceptance of the updated policy.

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices:

• Email: support@docsforai.dev
• Contact Page: docsforai.dev/contact
• Data Protection Officer: support@docsforai.dev

We will respond to your inquiry within 30 days or as required by applicable law.